FINANCE & ACCOUNTING OFFICER -ACTED Retour vers les opportunités

Staff : National

The Finance Officer is in charge of the accounting of Libya and Tunisia and the financial follow-up of the projects that ACTED implements in the region. 

– Respect existing financial procedures and send all accounting documents to the Country Office;

– Follow up on the financial indicators of ACTED’s projects;

    – Help the Country Office to have a clear vision of the financial situation of the zone.

General responsabilities

The Finance Officer is responsible for the accuracy and fairness of ACTED Tunisia and Libya accounts.

Specific responsabilities

Accounting management on SAGA:

– SAGA software parameterization including: cash and bank books, financing sheets, third party codes and exchange rates, etc.

– Receipt of Excel cash and bank books for the capital and for the bases

– Receipt and verification of SAGA cash and bank books for the bases

– Receipt and verification of extra-accounting entries from Paris (NLE)

– Receipt, sending and verification of extra-accounting entries from other ACTED countries (X-NLE)

– Verification of labels, accounting codes and third party codes in the Excel or SAGA cash and bank books of the capital and the bases

– Integration and consolidation in SAGA of the books from capital and bases and extra-accounting entries

– Integration and consolidation in SAGA of extra-accounting entries

– Verification of the reconciliation of flows (staff advances, supplier advances, transfers and guarantees, lease-purchase, etc.)

– Matching of flows in SAGA

Monthly accounting closure:

– Set up and communicate to the capital and the bases the monthly accounting closing schedule and monitor compliance with the deadlines set;

– Updating of a cashflow monitoring tool;

– Update of a tool for monitoring donor expenditures and payments;

– Consolidation of internal reporting tools related to the monthly, bi-annual and annual closing (PRATIC and related documents);

– Consolidation of Tunis reconciliation statements (banks, UNHAS, etc.)

– Review of the reconciliation statements of the bases;

Budget control:

– Responsible of ACTED Libya and Tunisia accountings; 

– Follow-up of financial and accounting procedures in the ACTED Libya and Tunisia mission; 

– Responsible for the efficient flow of financial and accounting information with the Country Finance  Manager; 

    – Financial responsibility of the projects in the area.

Cost control: 

– Ensure that the zone’s current costs do not exceed standard norms;

– Ensure that all expenses are allocated to projects unless approved by the Country Finance Manager.

– Update of the contracts follow up tool on a rolling basis

Administration:  

– Preparation of salary and wage expense sheets; 

– Review of the follow-up of the consolidated advances;

    – Debt follow up tool consolidation;

Internal control:  

– Monthly review of the procurement files of Tunis and the bases and alignment with the accounting department;

– Support to the management of ACTED’s FLAT; 

    – Responsible for the recovery of the archives of the bases and the archiving of Libya. 

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or any related field.
• 2-3 years of experience in an audit/accounting/finance role.
• Strong MS excel skills and familiarity with MS office basic functions.
• Good verbal and written English skills.
• Excellent interpersonal and communication skills.
• Basic understanding of paper-based documentation review.

Under authority of:

ACTED Country Finance & HR Manager

Act as interim cashier during his absence