(Offre en anglais) FHI 360 recrute un Executive Admin Assistant عودة إلى الفرص

• Job Title: Executive Admin Assistant
• Project: Tunisia Resilience and Community Empowerment (TRACE)
• Supervisor: Chief Of Party
• Band: ADMN10016

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in civil society, peacebuilding, health, nutrition, education, economic development, environment and research. FHI 360 operates from 60 offices with 4,200 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions.

Job Summary:

The Executive Admin Assistant will report to the Chief of Party and will be responsible for supporting the senior managers in a timely and professional manner. S/he will provide high quality administrative and clerical assistance to top level executives. The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, the ideal candidate should be proactive, meet deadlines and communicate effectively. Communication and public contact are major components of the job, both internal and external to the organization. Work requires contact with all levels of management and staff within the organization, partners, representatives…

Essential Job Functions: Duties and Responsibilities

• Performs office administration functions such as setting up files, maintaining calendars, coordinating meeting times, scheduling conferences and conference room facilities, booking off site meeting locations, sending invitations out and keeping track of responses, creating and distributing meetings agendas, taking minutes during meetings and distributing them to attendees as appropriate, making logistical arrangements for meetings and conferences, etc.
• Coordinates routing of documents/memo through the approval chain, follow up on pending details and ensures deadlines are met;
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
• Maintains ma3an schedules and project calendars by scheduling meetings, conferences, teleconferences, regional visits and travel upon direction from Senior Management Team
• Welcomes guests and partners and answering or directing inquiries;
• Prepares reports by collecting and analyzing information;
• Completing data base for contacts, mailing lists etc;
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; and FINAL 2 October 2018
• Contributes to team effort by accomplishing related results as needed.