Danish Refugee Council recrute un(e) “Finance Officer” عودة إلى الفرص

Finance Officer
Tunis, Tunisia

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

The Finance officer, in coordination and cooperation with the program and support team members, and supervised by the Finance Manager Maghreb is expected to substantially contribute to:

• Ensure DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to
  financial procedures.
• Ensure DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.

Your main duties and responsibilities will be:

Day to Day Cash and Bank Management

• Manage the petty cash during the absence of the Cashier.
• To ensure timely payments according to properly documented and authorised requests, including national staff salaries and suppliers/partners’ invoices.
• To manage the cash flow, ensuring cash needs of the office are met and cash forecast is provided to the Finance Manager on a monthly basis.

Transactions & Vouchers

• Ensure that all transactions are properly coded to respective grants and budget lines are accurate and all the approval were respected.
• Preparation of tax declaration in compliance with the law and regulations
• Maintain an effective filing system and ensure that supporting documents are complete and organized accordance to DRC and donor procedures and available for inspection as required.

Bookkeeping and Data Entry

• Ensure that all financial records & accounts are compiled timely, accurately and in line with DRC financial policies and procedures.
• Participating in cash count to ensure balance as per cashbook match with physical cash.
• Review on a weekly basis the cashbooks, to finalize the monthly cashbooks as recommended by DRC Headquarters, and send the completed cashbooks to the Finace Manager & Head of Finance and Administration by end of each month.

• Upload Cashbooks in Navision per schedule.
• Posting re-bookings.
• Verify that the scanned vouchers are correct and complete before sending the CDs to HQ.

Finance

• Collect and follow up on cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices
• Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.
• Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks correctly.
• Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors

Grants Management

• Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
• Follow the track of budget lines put in place by Finace Manager and ensure lines are not overspent during or after grant period.

Sub-Grants Management

• Ensure sub-grants instalments and expenditures are properly accounted for on time.
• Give guidance to sub- grants managers on the finance requests

Team Coordination

• Ensure, with support of Finace Manager to respond to a finance team requests and give them support and guidance when needed.
• Ensure the follow up on the intercompany transactions with the other location

Audits

• Under the supervision of the Finace Manager, provide necessary information requested by auditors.
• Follow up with the Audit recommendations and their implementation.

Others

• To assist the Finace Manager in ensuring compliance of financial procedures in line with DRC Operations Handbook.
• To undertake some administrative and finance tasks and any other duties related to the nature of the position as instructed by the Finace Manager.

In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Type of Contract: National
Contract length: up to 31st of December
Grade/Level: C1
Designation of Duty Station: Tunis, Tunisia
Start date: 2/04/2018
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates/ Nationals; please refer to drc.ngo under Vacancies.