(Offre en anglais) Danish refugee council recrute un Finance Manager Retour vers les opportunités

We are looking for a highly-qualified Finance Manager for Maghreb.

Position based in Tunis with frequent travel to Southeast Tunisia, Libya and Algeria.  

Who are we?  

Danish refugee council has been operating in Libya and Tunisia since 2011 and in Algeria since 2016. DRC/DDG works with vulnerable people who are displaced / affected by conflict, instability. DRC/DDG has offices in Tripoli and Sabha in Libya, Tunis and Zarzis in Tunisia. DRC started its operation in Algeria in April 2016 working in the Sahrawi Refugee camps in Tindouf.

About the job  

The Finance Manager, in coordination and cooperation with the program and support team members, and supervised by the Head of Finance and Administration, is expected to substantially contribute to ensure that DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to financial procedures, and ensure that DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.

Position’s Specific Objectives: 

Furthermore, the Finance Manager, in coordination and cooperation with program and support team members, is expected to pursue the following objectives in his/her daily work:

1. Ensure all transactions for payment and receipts are processed in a smooth and compliant manner.
2. Ensure all related financial documentation is collected, filed and maintained.
3. Ensure management of Finance team members, their capacity development, learning, and trainings are monitored and followed up.
4. Contribute to finance team workflows, procedures and compliance improvement.

Duties and Responsibilities

To achieve the overall and specific position’s objectives the Finance Manager will perform the following tasks and undertake the following responsibilities:

Cash and Bank Management

1. Review expense reports for accuracy and completeness and ensure expense reports are approved before payment.
2. Supervise Maghreb cash flow management, including receipt of monthly cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices to ensure cash and bank accounts are replenished on timely basis.

Transactions &Vouchers

3. Ensure that all transactions are properly coded to respective grants and budget lines are accurate.
4. Preparation of legal and tax documents for submission to government department.

Bookkeeping and Data Entry

5. Participating in cash count to ensure balance as per cashbook match with physical cash.
6. Upload Cashbooks in Navision per schedule.
7. Perform re-bookings.

Finance and Accounting 

8. Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.
9. Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks.
10. Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors
11. Prepare rebooking sheet for HQ to over and underspent on donors.
12. Maintenance of guarantee cheques from vendors and contractor.
13. Maintenance of security and advance deposits paid to land lords and vendors.
14. Prepare the Operation Budget and regularly update it with new funding and identify gaps.

Grants Management

15. Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
16. Informing staff about exchange rates.
17. Update Grants Management System online.
18. Prepare donor financial reports for review of HoFA.
19. Keep track of donor reporting on a monthly basis and inform program managers as to when reports are due to which donor.
20. Keep track of budget lines and ensure lines are not overspent during or after grant period.
21. Communicate with HQ regarding budget coding and budget revisions coding.
22. Follow up with donors for instalments.

SUB-GRANTS MANAGEMENT

23. Ensure sub-grants instalments and expenditures are properly accounted for on time.

TEAM MANAGEMENT

24. Ensure, with support of HoFA, finance team members jobs and responsibilities are clearly defined.  25. Administrative management of finance team on a day-to-day basis.

AUDITS

26. Be the focal point for auditors to receive communication and provide necessary information.
27. Participate in final audit meetings and discussions on audit report and management letters.
28. Ensure final audit report is received, and distributed to all concerned managers, regional office and HQ.
29. Ensure that HQ closes the grant in the system after the audit report is submitted.
30. Provide regular updates about the audit to HOFA.

About you  

To be successful in this role you must have:

• University degree in Accounting, Finance, Business or a related area
• Have at least 3 years of experience working as a senior Financial Manager in a humanitarian context.

In this position, you are expected to demonstrate DRC’ five core competencies:   

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

We offer  

DRC will offer the successful applicant a 12 months’ contract, renewable dependent on both funding and performance. You must be available to start work by end of May 2017 and be willing and able to work in Tunis with frequent travel within Maghreb.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff and Expatriate Staff.  This position will be placed at level F, 5 for National staff and under A,15 for Expatriate Staff.