Le Danish Refugee Council (DRC) en Tunisie recrute un Finance Officer عودة إلى الفرص

We are looking for a highly qualified Finance Officer to join our DRC office in Tunisia.

Who are we?

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than thirty countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief

About the job

The Finance officer, in coordination and cooperation with the program and support team members, and supervised by the Finance Manager Maghreb is expected to substantially contribute to:

1. Ensure DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to financial procedures.
2. Ensure DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.

Duties and Responsibilities

Day to Day Cash and Bank Management

• Manage the petty cash during the absence of the Cashier.
• To ensure timely payments according to properly documented and authorized requests, including national staff salaries and suppliers/partners’ invoices.
• To manage the cash flow, ensuring cash needs of the office are met and cash forecast is provided to the Finance Manager on a monthly basis.

Transactions & Vouchers

• Ensure that all transactions are properly coded to respective grants and budget lines are accurate and all the approval were respected.
• Preparation of tax declaration in compliance with the law and regulations
• Maintain an effective filing system and ensure that supporting documents are complete and organized accordance to DRC and donor procedures and available for inspection as required.

Book keeping and Data Entry

• Ensure that all financial records & accounts are compiled timely, accurately and in line with DRC financial policies and procedures.
• Participating in cash count to ensure balance as per cashbook match with physical cash.
• Review on a weekly basis the cashbooks, to finalize the monthly cashbooks as recommended by DRC Headquarters, and send the completed cashbooks to the Finace Manager & Head of Finance and Administration by end of each month.
• Upload Cashbooks in Na-vision per schedule.
• Posting re-bookings.
• Verify that the scanned vouchers are correct and complete before sending the CDs to HQ.

Finance

• Collect and follow up on cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices
• Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.
• Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks correctly.
• Receive payroll and ensure all staff time-sheets are attached to payroll and properly coded to donors

Grants Management

• Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
• Follow the track of budget lines put in place by Finance Manager and ensure lines are not overspent during or after grant period.

Sub-Grants Management

• Ensure sub-grants installments and expenditures are properly accounted for on time.
• Give guidance to sub- grants managers on the finance requests

Team Coordination

• Ensure, with support of Finance Manager to respond to all finance team requests and give them support and guidance when needed.
• Ensure the follow up on the inter-company transactions with the other location

Audits

• Under the supervision of the Finance Manager, provide necessary information requested by auditors.
• Follow up with the Audit recommendations and their implementation.

Others

• To assist the Finance Manager in ensuring compliance of financial procedures in line with DRC Operations Handbook.
• To undertake some administrative and finance tasks and any other duties related to the nature of the position as instructed by the Finance Manager.

About you

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

We offer

DRC will offer the successful applicant a12Monthscontract, renewable depending on both funding and performance. You must be available to start work from 22nd Of October 2017 and be willing and able to work in Tunis, Tunisia.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at levelC,1.