DAI Tunisie recrute un(e) “Procurement/Grants Assistant” عودة إلى الفرص

Maximum Level of Effort : LTTA

Base of Operations : Tunis, Tunisia

position reports to : Procurement/Grants Manager

Project Background:

The USAID TAHSEEN Project will support the Government of Tunisia (GoT) to design and develop reforms, systems, and mechanisms to enable inclusive economic growth. TAHSEEN will focus on e-Governance and economic reforms, including fiscal and budgetary reforms, based on international standards and best practices. The project will provide technical assistance to improve e-governance, budgeting, and expenditure control to promote greater efficiency, facilitate investment and trade, and encourage greater public-private dialogue. TAHSEEN will achieve results through three main objectives:

• Enhancing Capacity of the GoT to Manage Public Finances
• Advancing Reforms in the Business Climate
• Improving Communications, Engagement, and Consultations Between the GoT, Private Sector, and Civil Society

Purpose: 

The Procurement/Grants Assistant will work under the guidance of the Procurement/Grants Manager to provide administrative support for TAHSEEN’s procurement of goods and services as well as provide support during the entire activity life-cycle to include: review of activity budgets during program design; financial monitoring and financial reports review for cost reimbursable grants instruments; and financial reconciliation during activity close-down. 

Responsibilities and Key Tasks:

• Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content. 
• Process invoices for goods and services delivered ensuring accuracy and completeness or documentation and timely payment. Follow up to completion and inform clients 
• Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services. 
• Ensure proper maintenance and safe and secure storage of all office equipment and property 
• Prepare accurate inventory lists and adequate property records for the office as well as for projects 
• Carefully monitor the movement of equipment; implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with DAI equipment policy 
• Provide assistance related to TAHSEEN staff travel, ensuring the appropriate processes and procedures are followed.
• Assist in maintaining TAHSEEN grant records and prepare all modifications to resolve various application issues of all grant funds
• Conduct cost analysis of grant budgets during program design phase of grant development. Examine budget estimates to ensure costs are reasonable, allocable and allowable and comply with donor regulations. 
• Assist the Procurement/Grants Manager to monitor activity expenditures by updating activity budget trackers.