Creative Associates International recrute Finance and administration assistant Retour vers les opportunités

BACKGROUND

Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike. 

POSITION SUMMARY

The Finance and administration assistant is responsible for maintaining cash controls, preparing the payroll and purchasing for Tripoli office. The Finance and administration ssistant also ensures that all financial operations are properly documented, in compliance with Creative policies, procedures, and GAAP. The Finance Assistant reports to Country Finance Manager.

Responsibilities:

• Responsible for Daily Accounting Work;
• Ensure the adherence to all project and Creative financial/accounting functions and procedures;
• Scrutinize all invoices for accuracy before making payment. Ensure that check payment requests are duly filled out and signed by the appropriate persons with the necessary and required supporting document attached;
• Review all invoices pertaining to procurement of goods and services before executing payment transactions;
• Review and process check payments to vendors in compliance with contractual requirements and Creative accounting procedures and policies;
• Prepare check vouchers and remittance advice and issue checks for the project payment of goods and services including petty cash replenishment.
• Journalize all check transactions;
• Assist and participate in the inventory process at the office including the onward submission of asset report to Headquarters (HQs);
• Compile and ensure the timeliness of the monthly field financial reports submission to the Creative-HQs;
• Collect and review consultant monthly timesheets and prepare monthly consultant payments;
• Draft correspondences related to the financial/accounting functions and maintain project financial files;
• Responsible for all petty cash disbursement and when necessary for training workshops cash payments;
• Handling of cash or check payments to vendors;
• Issue receipts for refunds from staff and others;
• Assist in the monthly accounting closing and the preparation of periodical reports;
• Responsible for submitting Social Insurance Forms on their required dates;
• Daily recording on excel sheets and accounting software;
• Perform other duties as assigned.