Contracts Finance Partner – Tfanen – Tunisie Créative عودة إلى الفرص

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Last year we reached over 80 million people directly and 791 million people overall including online, broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

Contract Duration: 1 year

Location: Tunisia

Salary: Pay Band 7/F

Closing date: 5 September 2020

Role Purpose

The purpose of the Contracts Finance Partner is to oversee and manage the financial systems, processes and budget of donor funded programmes in the Region. This includes effective management of financial risk, compliance, planning, grants provision mechanisms, management reporting and financial analysis for specific programmes.  S/he will ensure that finance-related activities within the programmes are established and delivered to the required standards of the financial control framework to enable successful delivery of the project and meet British Council and Donor standards, requirements, audit and reporting needs.

The focus of the role will be the Tfanen project.  Tfanen is delivered by the British Council in partnership with EUNIC (the European National Institutes of Culture). EUNIC is Europe’s network of national cultural institutes, with 36 members from all 28 EU member states. EUNIC members work in the arts, languages, youth, education, science, society, inter-cultural dialogue, and development, and join together in 100 clusters globally to collaborate on common projects and programmes to promote the role of culture in the EU’s internal and external relations. The EUNIC cluster presidency (rotating) in Tunis is currently held by the Goethe-Institute.

The post holder will be accountable for the effective management and reporting of all the programme finances in line with international best practices and corporate, client and programme quality standards. This includes among others: financial control and management, financial planning and delivery, budgeting and forecasting ensuring programme expenditure and income projections are realised, audit management, tax liaison, client invoicing in accordance with both donor requirements and British Council corporate standards. In addition to the principal programme responsibilities the post holder may also provide ad hoc support in any of the following detailed areas as required to support other projects within the MENA region as work priorities and capacity allow. The focus of the role will be to support the Tfanen project in Tunisia, and other projects carried out across the MENA region as necessary.

Main Accountabilities: 

Financial systems and controls 

• Maintains an effective and efficient system of internal controls which comply with British Council’s corporate standards.
• Financial systems and processes effectively aid operational programme delivery and are compliant with client Head Contract requirements and corporate British Council standards.
• Financial policies and guidelines are regularly reviewed to ensure they continue to be implemented appropriately.
• Ensures that all financial records and accounts are compiled on a timely basis and that audit requirements are considered in day to day project delivery. The audit trail is visible, transparent and maintained by all members of the team.
• Ensures invoices are raised in accordance with the programme plan and collected in accordance with the agreed payment terms.
• Lead on monthly monitoring and reconciliation of the contract budget and work with the project team to identify and report risks and issues.

Financial planning & Reporting

• Detailed annual and quarterly programme budgets are prepared in line with Head Contract requirements; multi-annual planning budgets are revised to accommodate contractual changes.
• Lead on financial planning, (re)forecasting, cash flow, reporting and analysis, working with the Project Team to ensure accurate, timely and complete financial management of the project budget on SAP meeting British Council standards and compliance.
• Preparation of yearly financial reports; client reporting formats and conditions complied with and internal corporate financial processes are undertaken on time and to standards specified
• Ensures internal audit receives a ‘satisfactory’ rating at minimum; facilitates and leads the programme team preparation for external audits; leads the programme management response to audit recommendations.
• Audited accounts summary prepared in sufficient time for presentation in Annual Report and for presentation to Programme Governance bodies.
• Ad-hoc periodic reports for budget holders, senior management and donors prepared to standards required.
• Financial support is provided to the project team to facilitate value for money analysis.
• Additional ad hoc financial reporting on the programme as required.

Risk Management

• Ensures corporate Financial Control and Compliance Framework (FCCF) and Enterprise and Risk Management Framework (ERMF) are followed and meetings are held in line with the corporate standard and schedule.
• Ensures process owners understand the framework requirements and report risk adequately and effectively; undertakes supervision, coaching and mentoring of process owners and ensures that appropriate trainings are held at the right time.
• Support Team Leader in the completion of the Management Control Checks.
• Manages information created and received in compliance with the British Council’s information management standards, policies, UK data protection principles and local legislation.