Consultancy Services for Youth Employment Mobilization, Training, and Placement (DAPP Program)-DRC عودة إلى الفرص

The Danish Refugee Council (DRC) is implementing the DAPP Program. Part of this operation is the consultancy services for  the Recruitment of a Consulting Firm to mobilise, train, and Place Youth in Jobs, engage the Private Sector, organise regional Job Fairs, and Provide Media Coverage. Therefore, the DRC requests you to submit your proposal.  

Please be guided by this RFP and the attached Terms of Reference (TOR) Annexe F. 

Your proposal must be expressed in English and valid for a minimum period of 30 days. 

1. TENDER DETAILS 

The Tender details are as follows: 

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE 

1. IMPORTANT INFORMATION REGARDING THIS RFP: 

• This RFP is launched to establish a contract with the provider for the consultancy services  • DRC may choose to cancel the contract if deemed necessary. 
• The expected duration of this service shall be 5 months, and the final delivery of the services shall not exceed DECEMBER 30th, 2026. DRC may terminate the contract if the supplier fails to deliver services on time. 
• All prices quoted in the financial proposal must be inclusive of all applicable taxes, duties, levies, and charges, including VAT where applicable. No additional taxes or charges will be accepted or reimbursed by DRC unless explicitly agreed in writing. 
• The bidder shall be responsible for complying with all applicable tax regulations and obligations in the country of operation and shall provide any supporting tax documentation upon request. 

III. SELECTION AND AWARD CRITERIA 

The selection and award criteria are unique to all tenders. The evaluation process consists of three stages:  1) Administrative,  

2) Technical and, 

3) Financial.  

Each stage requires information and documents from the bidder that will determine whether the bidder will progress to next  stage or not. Some examples of the documentation requirements are indicated below. However, the exact criteria for the  different stages of evaluation will depend on the nature/type of tender. 

The criteria for awarding contracts resulting from this Tender is based on ‘best value for money’. For the purpose of all tenders  DRC defines best value for money as: 

Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of  technical, organizational and pricing factors in light of their relative importance (i.e., reliability, quality, experiences, and  reputation, past performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria  depending on the item to be procured). 

For all bids deemed technically compliant as per the specification stipulated in Annex – Terms of Reference (TOR), DRC will  give a weighted combined technical and financial score. The weighted score will determine the contract award. A. Administrative Evaluation 

A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that  are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.

If any information required during the administrative evaluation is not provided by the bidders, DRC may choose to request  bidders to supply this information within 48 hours of the tender opening. Please note that this is only applicable for  documentation that does not alter the details in the bid, such as price information. 

1. Technical Evaluation 

To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is  deemed to meet the criteria if it confirms that it meets the conditions, procedures and specifications in the RFP without  substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be  rejected. 

The information requested in the technical evaluation stage is the essential criteria (deal-breakers) for bidders to meet. These  requirements are non-negotiable. If a bidder fails to meet any of these criteria, the bidder should be rejected immediately  and not advance to the financial evaluation stage. 

The technical criteria requirements should be carefully stipulated in consultation with programs, as requesting too much  technical information may eliminate potential bidders. Only essential technical requirements should be included in this stage. 

The technical criteria for this RFP and their weighting in the technical evaluation are: 

Insert all relevant evaluation criteria and their weighting in the technical evaluation. This section aims at increasing  transparency towards bidders by highlighting how the technical evaluation will be conducted. The criteria mentioned in the  below table should directly relate to those in Annex A – DRC Bid Form. Insert the number of evaluation technical stage and  their criteria (include or not interview). 

Please note that bids shall respond to all criteria, or their bid may be disqualified.

1. Financial Evaluation 

All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically non compliant will not be financially evaluated.  

Any discrepancy between the unit price and the total price shall be re-computed by DRC, and the unit price shall prevail, and  the total price shall be corrected. If the bidder does not accept the final price based on DRC’s re-computation and correction  of errors, its Bid will be rejected.  

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by  DRC after it has received the Proposal.  

1. TENDER PROCESS 

The following processes will be applied to this Tender: 

• Tender Period 
• Tender Closing 
• Tender Opening 
• Administrative Evaluation 
• Technical Evaluation (1 or 2 round(s) for shortlisted bidders) 
• Financial Evaluation 
• Contract Award 
• Notification of Contract Award 

1. SUBMISSION OF BIDS 

Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior  to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing  date and time specified.  

All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2) – Annex A.2 template is optional; the bidder  can provide their own financial bids.  

Beyond the DRC Bid Form, the following documents shall be contained with the bid: 

Tender & Contract Award Acknowledgment Certificate (Annex B), and required the Supplier Profile and Registration form, plus all other documents required as it is mentioned in the Administrative Evaluation. 

Bids not submitted on Annex A or not received before the indicated time and date as set forth on page 1, or delivered to any  other email address will be disqualified. 

Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements. A. Email submission  

Bids can be submitted by email to the following dedicated, controlled, & secure email address: tender.tun@drc.ngo When Bids are emailed, the following conditions shall be complied with: 

• The RFP number shall be inserted in the Subject Heading of the email 
• Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email  shall indicate which type the email contains 

o The financial bid shall only contain the financial bid form, Annex A.2 

o The technical bid shall contain all other documents required by the tender, but excluding all pricing  information 

• Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same  type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
• Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails. Failure to comply with the above may disqualify the Bid. 

DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the  Bidder or DRC in the processing of emails. 

DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process. Bids can be submitted in one way only; electronically.  

1. COMPLETION OF BID FORM 
2. Prices Quoted 

Any discount offered shall be included in the Bid price.  

All prices quoted must be inclusive of all applicable taxes and VAT in accordance with Tunisian regulations. B. Currency 

The currency of the Bid shall be in TND. No other currencies are acceptable. 

1. Language 

The Bid Form, and all correspondence and documents related to this RFP shall be in ENGLISH. 

1. Presentation 

Bids should be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations  shall be initialed by the signatory to the Bid. Do not submit blank pages of the Bid Form and/or schedules which are  unnecessary for your offer. All documentation shall be written in ENGLISH. All Bids shall be signed by a duly authorized  representative of the Bidder. 

1. Split Awards 

DRC reserves the right to split awards. 

1. Validity Period 

Bids shall be valid for at least the minimum number of days specified in the RFP (Annex B and Annex A1, A2) from the date of  Bid closure. DRC reserves the right to determine, at its sole discretion, the validity period in respect of Bids which do not specify any such maximum or minimum limitation. 

VII. ACCEPTANCE 

DRC reserves the right, at its sole discretion, to consider as invalid or unacceptable any Bid which is a) not clear; b) incomplete  in any material detail such as specification, terms delivery, etc.; or c) not presented on the Bid Form – and to accept or reject  any amendments, withdraws and/or supplementary information submitted after the time and date of the RFP Closure. 

VIII. AWARD OF CONTRACTS 

This RFP does not commit DRC to award a contract or pay any costs incurred in the preparation or submission of Bids, or costs  incurred in making necessary studies for the preparation thereof, or to procure or contract for services. Any bid submitted  will be regarded as an offer made by the Bidder and not as an acceptance by the Bidder of an offer made by DRC. No 

contractual relationship will exist except pursuant to a written contract document signed by a duly authorized official of DRC  and the successful Bidder. 

DRC may award contracts for part quantities or individual items. DRC will notify successful Bidders of its decision with respect  to their Bids as soon as possible after the Bids are opened. DRC reserves the right to cancel any RFP, to reject any or all Bids  in whole or in part, and to award any contract. 

Suppliers who do not comply with the contractual terms and conditions including delivering different products and of  different origin than stipulated in their Bid and covering contract may be excluded from future DRC RFPs. 

1. CONFIDENTIALITY 

This RFP or any part hereof, and all copies hereof shall be returned to DRC upon request. This RFP is confidential and  proprietary to DRC, contains privileged information, part of which may be copyrighted, and is communicated to and received  by Bidders on the condition that no part thereof, or any information concerning it may be copied, exhibited, or furnished to  others without the prior written consent of DRC, except that Bidders may exhibit the specifications to prospective  subcontractors for the sole purpose of obtaining offers from them. Notwithstanding the other provisions of the RFP, Bidders  will be bound by the contents of this paragraph whether or not their company submits a Bid or responds in any other way to  this RFP. 

1. COLLUSIVE BIDDING AND ANTI-COMPETITIVE CONDUCT 

Bidders and their employees, officers, advisers, agent or sub-contractors shall not engage in any collusive bidding or other  anti-competitive conduct or any other similar conduct, in relations to: 

• The preparation of submission of Bids, 
• The clarification of Bids, 
• The conduct and content of negotiations, 
• Including final contract negotiations, 

In respect of this RFP or procurement process, or any other procurement process being conducted by DRC in respect of any  of its requirements. 

For the purpose of this clause, collusive bidding, other anti-competitive conduct, or any other similar conduct may include,  among other things, the disclosure to, exchange or clarification with, any other Bidder, person or entity, of information (in any form), whether or not such information is commercial information confidential to DRC, any other Bidder, person or entity  in order to alter the results of a solicitation exercise in such a way that would lead to an outcome other than that which would  have been obtained through a competitive process. 

1. IMPROPER ASSISTANCE 

Bids that, in the sole opinion of DRC, have been compiled: 

• With the assistance of current or former employees of DRC, or current or former contractors of DRC in violation of  confidentially obligations or by using information not otherwise available to the public or which would provide a  non-competitive benefit, 
• With the utilization of confidential and/or internal DRC information not made available to the public or to the other  Bidders, 
• In breach of an obligation of confidentially to DRC, or contrary to these terms and conditions for submission of a Bid, shall be excluded from further consideration. 

Without limiting the operation of the above clause, a Bidder shall not, in the absence of prior written approval from DRC,  permit a person to contribute to, or participate in, any process relating to the preparation of a Bid or the procurement process,  if the person has at any time during the 6 months immediately preceding the date of issue of this RFP was an official, agent,  servant, or employee of, or otherwise engaged by, DRC and was engaged directly, or indirectly, in the planning or performance 

of the requirement, project, or activity to which this RFP relates. 

XII. CORRUPT PRACTICES 

DRC has zero tolerance for corruption.  

The Bidder represents and warrants that neither it nor any of its potential subcontractors are engaged in any form of  corruption, defined by DRC as the misuse of entrusted power for private gain.

This definition is not limited to interactions with public officials and covers both attempted and actual corruption, as well as  monetary and non-monetary corruption. The definition includes, but is not limited to, corruption in the form of: facilitation  payments, bribery, gifts constituting an undue influence, kickbacks, favouritism, cronyism, nepotism, extortion,  embezzlement, misuse of confidential information, theft, and various forms of fraud, such as forgery or falsification of  documents, and financial or procurement fraud. No offer, payment, consideration or benefit of any kind, which could be  regarded as an illegal or corrupt practice, shall be made, promised, sought or accepted – directly or indirectly – as an  inducement or reward in relation to activities funded by DRC, including tendering, award or execution of contracts. DRC  reserves the right, without prejudice to any other right or remedy available to it, according to any violation of this clause to  immediately reject the submitted offer, and to take such additional action, civil and/or criminal, as may be appropriate.  

The Bidder agrees to accurately communicate DRC’s policy with regards to Anti-Corruption to Third Parties. The Bidder  furthermore agrees to inform DRC immediately of any suspicion or information it receives from any source alleging a violation of this policy to the contact details of the specific DRC country operations via www.drc.dk/where-we-work, or via DRC’s Code  of Conduct Reporting Mechanism: www.drc.dk/relief-work/concerns-complaints/code-of-conduct-reporting-mechanism.  Reports of suspected corruption can also be reported directly to DRC HQ at c.o.conduct@drc.dk. 

XIII. CONFLICT OF INTEREST 

A Bidder shall not, and shall ensure that its employees, officers, advisers, agents or subcontractors do not place themselves  in a position that may, or does, give rise to an actual, potential or perceived conflict of interest between the interests of DRC  and the Bidder’s interests during the procurement process. 

If during any stage of the procurement process or performance of any DRC contract a conflict of interest arises, or appears  likely to arise, the Bidder shall notify DRC immediately in writing, setting out all relevant details of the situation, including  those cases in which the interests of the Bidder conflict with the interests of DRC, or cases in which any DRC official, employee  or person under contract with DRC may have, or appear to have, an interest of any kind in the Bidder’s business or any kind  of economic ties with the Bidder. The Bidder shall take steps as DRC may reasonably require, to resolve or otherwise deal  with the conflict to the satisfaction of DRC. 

XIV. WITHDRAWAL/MODIFICATION OF BIDS 

Requests to withdraw a Bid after the Bid Closure Time shall not be honoured. If the selected Bidder withdraws its Bid, DRC  shall duly register the said Bid and shall evaluate it alongside all other received Bids. If the selected Bidder has furnished a Bid  security, DRC shall withhold such Bid security until the issue has been resolved. 

Withdrawal of a Bid may result in your suspension or removal from the DRC suppliers List. 

A Bidder may modify its Bid prior to the RFP closure. Any such modification shall be submitted in writing and in a sealed  envelope, marked with the original Bid number. No modification shall be allowed after the RFP closure. 

1. LATE BIDS 

All Bids received after the RFP closure will be rejected. 

XVI. OPENING OF THE RFP 

The Tender Opening will take place at the time and location stated above.  

Any attempt by a Bidder to influence the Evaluation Committee in the process of examination, clarification, evaluation and  comparison of tenders, to obtain information on how the procedure is progressing or to influence DRC in its decision  concerning the award of the contract will result in the immediate rejection of the tender. 

XVII. CONDITIONS OF CONTRACT 

All Bidders shall acknowledge that the DRC General Conditions of Contract or the Special Conditions of Contract, as applicable,  are acceptable.

XVIII. CANCELLATION OF THE RFP 

In the event of an RFP cancellation, Bidders will be notified by DRC. If the RFP is cancelled before the outer envelope of any  Bid has been opened, the sealed envelopes will be returned, unopened, to the Bidders. 

The RFP may be cancelled in the following situations: 

• where no qualitatively or financially worthwhile Bid has been received or there has been no response at all; • the economic or technical parameters of the project have been fundamentally altered; 
• exceptional circumstances or force majeure render normal performance of the project impossible; • all technically compliant Bids exceed the financial resources available; or 
• there have been irregularities in the procedure, in particular where these have prevented fair competition. 

DRC shall not be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the  cancellation of an RFP, even if DRC has been advised of the possibility of damages. The publication of a procurement notice  does not commit DRC to implement the programme or project announced. 

XIX. QUERIES ABOUT THIS RFP 

For queries on this RFP, please contact Head of Program Romane Carole Hay, romane.hay@drc.ngo 

All questions regarding this RFP shall be submitted in writing to the above email. On the subject line, please indicate the RFP number. Bids shall not be sent to the above email. 

1. RFP DOCUMENTS 

RFP-DRC-ALT-TUN-2026-002-Invitation Letter_Job Fair

Annex A.1 Technical Bid

Annex A.2 Financial Bid

Annex B-Tender and Contract Award Acknowledgment Certificate (1)

Annex C-General Conditions of Contract

Annex D-Supplier Code of Conduct

Annex E-Supplier Profile and Registration Form

Annex F-TOR Job Placement DAPP 2026

Annex G- Consultant Declaration Form

Under DRC’s Anticorruption Policy Bidders shall observe the highest standard of ethics during the procurement and execution  of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt,  fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.