Call for Tenders -Event Management | Stride acceleration Program-Westerwelle Startup Haus Tunis عودة إلى الفرص

Westerwelle Startup Haus Tunis

The Westerwelle Foundation for International Understanding with headquarters in Berlin, Germany is a non-profit organization. The foundation was established in 2013 by Dr. Guido Westerwelle, former German Minister for Foreign Affairs, and Ralph Dommermuth, CEO and Founder of United Internet AG.

Our work aims to boost digital transformation in emerging countries and create a spill-over effect that includes strengthening transparency and integrity measures within private and public sector institutions. To achieve this, the Westerwelle Foundation actively scouts entrepreneurs who are able to create digital sustainable solutions which could be implemented in various social and economic areas.

The Westerwelle Foundation manages entrepreneurship hubs called “Westerwelle Startup Haus” in select locations to support start-up ecosystems and entrepreneurs. Each hub runs entrepreneurship support programs on sector- and stage-specific topics. In addition, the Westerwelle Young Founders Program is a Berlin-based fellowship that supports 50 entrepreneurs from emerging markets to attain international investment and growth.

In March 2016, the Westerwelle Foundation opened its first Startup Haus in the city center of Tunis. The WSHT offers co-working space, private offices, meeting rooms, a multifunctional event space and advisory services for startups. Additionally, WSHT hosts regular workshops and networking events to facilitate knowledge exchange and community building.

Program Description

STRIDE Acceleration Program is a 8-month supported by the Special initiative “Decent Work for a Just Transition” -Invest for Jobs of the German federal ministry for Economic cooperation and Development and implemented by the Digital Transformation Program of the GIZ Tunisia in partnership with the Westerwelle Foundation. The program aims to empower 60 Tunisian startups by providing a unique platform to navigate the complexities of international market expansion.

Throughout the duration of the program, 60 digital Tunisian startups will undergo a training to prepare them for international expansion. 15 selected startups will access support in building their international profile through conducting thorough market research, evaluating factors such as the target market’s size, competition, consumer behavior, cultural nuances, regulatory requirements, and infrastructure.  After developing a clear market entry strategy and a careful planning and resources, 5 startups will be selected based on the solidity of their international business model, market fit, and expansion plan, to expand to an African country among the list of countries that the program offers. Leveraging its strong presence in Africa, the Westerwelle Foundation will fully mobilize its offices, local teams, network of experts and entrepreneurs not only to enable the legal creation of Tunisian startups in these markets, but also to create partnerships and enter the selected new markets through concrete sales and investments.

Scope of work :

General objective:

We invite experienced event agencies to submit tenders for organizing two panel discussions and a conference. The event is a key component of our program, focusing on fostering insightful discussions, knowledge exchange, and networking within the entrepreneurial ecosystem.

The selected agency will be responsible for the following:

Panel Discussions (Two):

• Logistics coordination
• Venue setup, seating arrangements, and stage setup 
• Catering
• Technical requirements (lights, sound….) 

Conference:

• Scouting for venues 
• Venue management, including seating arrangements, stage setup, and technical requirements.
• Coordination of participant registration and on-site logistics.
• Execution of networking sessions and interactive activities.
• Provision of event materials and branding.

Location

The two panel discussions will occur in Tunis at the offices of Westerwelle Foundation Startup Haus in Tunis.

The venue of the conference will be chosen based on the recommendation of the selected agency and the Westerwelle foundation Team.

Timeline

The first panel will take place on March 28th, 2024. The second panel will take place on November 28th, 2024

The conference is scheduled for third week of June. The agency’s involvement will include pre-event planning, on-site management, and post-event follow-up.

Role of the Westerwelle Foundation Startup Haus 

Throughout the consultancy, WSHT will monitor the planning and progress of the different events with the selected agency.

Consultant/ firm/ profile 

The selected agency must fulfil the following criteria:

• Proven experience in organizing successful panel discussions and conferences.
• Efficient project management skills to ensure timely execution.
• Creativity in thematic development and audience engagement.
• Familiarity with the subject matter related to the event is preferred.
• Demonstrated ability to manage logistics for large-scale events.

Deliverables

The agency is expected to deliver:

• Well-executed and engaging panel discussions.
• A seamlessly organized conference with smooth logistics.
• Post-event documentation summarizing key insights, participant feedback, and recommendations for future events.

Evaluation Criteria 

Agencies will be evaluated based on:

• Proven experience in organizing similar events.
• Creative and feasible event concept.
• Competitive financial offer.

Selection Procedure

The offers will be processed and selected according to the budget allocated to this mission by the project and the efficiency criteria related to the technical and financial offer and in accordance with the evaluation criteria.

We will notify you once you are accepted for an initial interview. Only shortlisted candidates will be contacted. 

Offer submission

Please send your application through this ZOHO link https://zfrmz.eu/8BYTmvrsMNxQPZOv6gf5  and make sure to share useable link for your application document or by email to Tunis@westerwell.haus  specifying Stride Event Management in the subject line: 

The deadline to apply is 9/3/2024.

The application folder must contain the following documents:

• A CV
• A technical offer
• A financial offer