British Council Tunisia recrute “Accounts Officer” (Offre en Anglais) عودة إلى الفرص

To support BSS Manager to ensure smooth and efficient running of British Council support services and services which meet corporate standards. These include financial services and processes that meet corporate standards; facilities and HR services to support the operation in meeting country and regional objectives; as well as to maintain an appropriate working environment for staff and visitors.

Contexte and environment: (e.g. dept description, region description, organogram)

The BC Tunis BSS team has 1 BSS Manager, 1 Accounts Officer, 1 BSS Officer, 1 Premises Manager, 1 Premises supervisor, 1 Driver and 9 Security Guards.

 Accountabilities, responsibilities and main duties:

• Accounts Officer is direct line managed by the BSS Manager and closely working with the BSS Officer.
• Conducting all OSO7 duties. Acting as a contact point for queries and request from the HUB resolving issues regarding unmatched/blocked Purchase Orders, rejected payments and bank reconciliation inquiries.
• Management of all offline payments and any offline receipts for cash/cheques.
• Collate information from management and finalise the salary spreadsheet.

 Finance Admin (FABS 0S role)

• Support the BSS Manager and ensure that all Finance related responsibilities are carried out as per the Essential Finance Framework.
• Verify, at the end of the month that the income from different Departments (TC, Exams) is posted and cleared.
• Responsible for keeping keys for office safe and for keeping cash, cheques and bank drafts in safe.
• Prepare Teaching Centre refunds and ensure posting on FABS. Prepare refund cheques for TC
• Courier Payments for the office including Exams refunds.
• Terminal Gratuity: make sure monthly adjustment is posted and calculate payment to leavers.
• Lease and Pre paid Accruals: ensuring any deferred income for Teaching Centre and Exams is posted on monthly basis.
• Check the GL for Cash Desks and ZCASH making sure money is banked and cleared.
• Create Purchase Orders
• Manage Open Purchase Orders, Open Items
• Vendor Data Management
• Prepare Offline cheques, complete and send the report to the HUB.
• Prepare Exams Refund and posting on FABS
• Provide support to BSS Manager for all finance related matters
• Check teachers payroll, prepare Admin salaries with all additional calculations for finalising the payroll, informing the HUB regarding teachers GBP transfers and informing local bank regarding transfers for all teachers and non-teaching staff. Parking on to FABS.
• Support Teaching Assistant Teaching Centre Manager with WBS (cost and charging) report reviews.

General Administration

• Provide support to BSS Manager to ensure smooth running of the office.
• Support BSS Manager to ensure that facilities and fixed assets including office and staff premises, Security, maintenance services and equipment meet corporate standards.
• Line manage the office driver for Tunis office.
• Undertake other general administration duties as requested by BSS Manager

Key relationships: (include internal and external)

• Internal : British Council staff (Exams, Teaching Centre, Projects and BSS).
• External : Suppliers and Contractors

Other important features or requirements of the job
(e.g. travel, unsocial/evening hours, restrictions on employment etc)

Occasional Travel to other BC offices if required.