BBC Media Action recrute Finance and Administration Assistant, Tunisia عودة إلى الفرص

Reports to: Head of Administration and Finance, Tunisia & Algeria

Duration: until March 31 2016, with a possible extension

Overall Purpose of the Job

Through a targeted training and development programme, BBC Media Action is working to support the development of the media sector in Tunisia. Its main project, Focus on Tunisians, aims at ensuring Tunisian National Television has greater capacity to play a role as public service broadcaster (PSB) in particular to produce news and factual programming outputs to a higher editorial standard which cater for the needs of a more diverse society (including those who are under-served/represented, such as youth, enabling them to better participate in the democratic transition). As Finance and Administrative Assistant, you will be contributing to ensuring that this project and other BBC Media Action activities in Tunis are implemented according to highest standards of financial management and administration in compliance with BBC and BBC Media Action values and regulations.

Responsibilities:

• Actively contribute to ensuring that BBC Media Action Tunis office is compliant with Tunisian law and regulations as well as BBC and BBC Media Action values, guidance and rules.
• Support the Head of Administration and Finance and Country Director in financial and administrative management as required.
• Contribute to the implementation and management of coherent budgets and administrative planning for strategies, projects and programmes of training and development as required, in line with regional and country strategies, with support from the London and in-Country project and finance teams.
• Contribute to the planning, coordination and logistics of BBC Media Action activities for current and future projects as well as other activities as required.

Financial management.

• Contribute to regular detailed maintenance of accounting books and expenditure record and planning documents.
• Upon request, contribute to monthly, quarterly and annual financial reporting in accordance with internal deadlines and donor reporting deadlines and ad-hoc requirements.
• Operate cash flow of BBC Media Action office in Tunisia.
• Support Head of Finance and Administration in meeting annual audit, tax and social contribution requirements.

Systems and procedures:

• Comply with BBC financial policy as well as statutory financial requirements; adapt financial policy and procedures as necessary according to the country laws.
• Comply with BBC Media Action administrative and financial procedures as well as donor requirements and project delivery good practice.
• Comply with BBC Health and Safety guidance and make sure Business Continuity plans and Risk Assessments are updated according to deadlines and communicated to relevant managers, staff and consultants.
• Support Head of Finance and Administration in ensuring procurement processes are held according to BBC Media Action and donor procurement good practices guidelines.

Accounting tasks:

• Day to day booking entries on accounting software (Dimension).
• Monthly Bank reconciliation and cash reconciliation.
• Preparing financial reports for management.

Human Resources Management:

• Support Head of Finance and Administration in maintaining up-to-date records of leave and extra days, support recruitment process and transparency in advertising and selection of candidates.
• Keep up-to-date records of staff details, leave/sickness/extra days, as well as equipment distribution.
• Prepare the monthly paystub.

Administration & logistics:

• Make all payments on time and develop good and professional relations with suppliers and service providers.
• Ensure all contracts, risk assessments, expenses reimbursement, travel, accommodation, venue bookings, and all other administration and logistics tasks are dealt with according to deadlines and activity plans and in the most efficient and professional manner.
• Maintain an up-to-date list of inventory of assets for office and production facilities and manage filing of all administrative documents.