Job purpose:
The Project Management team ensures that projects are delivered on time, to budget and to the highest standards, and in accordance with BBC editorial values. The Assistant Projects Manager will be tasked directly by Project Managers, Senior Project Manager and Country Director, although s/he will also be expected to be proactive. Tight deadlines are common. Attention to detail is vital, as well as a can-do attitude and extremely strong relationship management skills. This role supports our North Africa office working on various projects.
- Location: Tunis, Tunisia
- Reports To: Projects Manager
- Duration: Fixed term contract to 31 March 2019
Main Duties
- Provide support to country-based project teams by managing aspects of a portfolio of projects, as directed by Senior Project Manager, Project Managers and Country Director, North Africa.
- Ensure that project outputs are achieved by effective management of resources and processes, monitoring schedules and deadlines for project deliverables, forecasting.
- Support smooth running of project activities and coordinate with planning, schedules and documentation such as risk assessments as required.
- Assist the project manager in writing proposals, developing budgets, monitoring project indicators and log frames
- Contribute to detailed, analytical, high quality donor reports which emphasise learning and impact and a very clear grasp of evaluation frameworks to deadlines.
- Work closely with trainers, trainees and BBC Media Action staff to organise and coordinate project activities (including capacity-building and production activities) in line with agreed objectives.
- Support in selecting trainees for projects where relevant and monitor their progress and support their learning.
- Help coordinate monitoring and evaluation activities with the Research & Learning Group, for example trainer and trainee evaluation of training and production.
- Follow BBC safety requirements and instructions and support project /country office teams to comply with BBC Media Action procedures, such as health and safety guidelines, financial management procedures and procurement guidelines as required.
- Assess future project needs and engage in discussions around work beyond current project.
- Provide support to project teams in liaising with the wider BBC, ordering and shipping equipment, sourcing, contracting, staff recruitment and induction.
- Ad hoc English and Arabic and/or French translation tasks as required.
- Be available to work in office or on location, and may be required sometimes to work long hours, on weekends or on public holidays.
Competencies:
The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.
- Editorial Judgement – demonstrates balanced and objective judgement based on a thorough understanding of BBC editorial guidelines, target audience, programme and department objectives. Makes the right editorial decisions, taking account of conflicting views where necessary.
- Managing relationships – able to build and maintain effective working relationships with a range of people. Works co-operatively with others to be part of a team. Values individual’s differences and demonstrates a commitment to knowledge sharing and informal learning, for the benefit of the team.
- Creative Leadership – Ability to lead a diverse production team, identify and nurture talent, and inspire others to realize an identified vision.
- Planning and Organization – Able to think ahead in order to establish an efficient and appropriate course of action for self and others; planning of activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.
- Developing Others – able to recognise potential (managerial, professional, artistic or otherwise) and is willing to foster the development of that potential. Creates a climate in which potential can be realised.
- Decision Making – Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.
- Strategic thinking – Able to identify a vision and create plans for implementation of that vision to meet the end goal. Evaluates situations, decisions, and issues in the short, medium and long-term
- Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks for problem solving and/or development.
- Change Management – Able to understand and anticipate the need for change and to build frameworks for planning and managing the continuous process of change.
