ASSOCIATE PROJECT OFFICER- IBM Tunisia III-ICMPD عودة إلى الفرص

ORGANISATIONAL SETTING: 

The overall objective of this programme is to support the various structures responsible for border  management, for the modernization and capacity building of the Tunisian authorities and for the improvement  of good governance by promoting border security, stability and regional cooperation to facilitate trade and  promote the movement of persons and goods. 

FUNCTION (Task Identity): 

The Associate Project Officer supports the daily implementation of the IBM Tunisia phase III Programme. S/he  contributes to organisation of project activities and administration of project inputs according to the approved  project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.  

The Associate Project Officer supports the implementation of project activities. S/he contributes to  organisation of project activities and administration of project inputs according to the approved project  documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.  

The Associate Project Officer supports coordination of activities with partners, beneficiaries and other  stakeholders as well as the organisation and monitoring of the work progress of project consultants and  contractors, s/he collects inputs and follows up on deliverables.  

The Associate Project Officer contributes to the formulation of substantive project outputs and content and  to the implementation of project communications activities. S/he prepares inputs to drafts of new initiatives  and donor and other substantive reports.  

The Associate Project Officer works under the supervision of the Project Manager and in close collaboration  with other members of the project team. S/he collaborates with project assistant(s) for implementation of  administrative activities. 

TASKS AND RESPONSIBILITIES (per Job Component): 

1. Implementation of project activities:

▪ Contribute to the timely accomplishment of project outputs in the assigned field of work by  organising, coordinating and implementing project activities.  

▪ Support day-to-day planning and the follow-up with partners and stakeholders on implementation  of project activities.  

▪ Support mobilisation of experts, goods and services, capacity building and grants schemes,  including preparation of inputs to Terms of References and specifications and follow up on  recruitment and contracting process.  

▪ Support coordination of experts, consultants and contractors’ work. Follow up on processes and  work deliverables.  

1 This project profile is classified at LP1 Grade.

▪ Contribute to preparation of substantive inputs to project events such as speeches and  presentations and provide support to the organisation of events, meetings, workshops and other  activities.  

▪ Draft inputs to project correspondence. 

2. Project administration and compliance:

▪ Implement administrative activities and processes in accordance with ICMPD rules and established  business processes.  

▪ Support management of expert and procurement contracts. Confirm receipt of services and initiate  payments according to agreed payments schedule.  

▪ Maintain project documentation electronically and on physical file. 

3. Project content:

▪ Support the formulation of analytical and substantive project inputs. Compile information and  documentation and draft inputs. 

▪ Prepare inputs to briefs, background papers, presentations, speeches.  

▪ Conduct desk research, collect and analyse information and prepare documents.  ▪ Edit and proof-read documents.  

▪ Compile materials and inputs for communications activities. 

▪ Support in the dissemination of project content through various channels. 

▪ Update project contacts database. 

▪ Provide inputs to new project proposals, work plans and budgets. 

KEY RESULTS (as per Job Component): 

▪ Project activities in the area of work assigned organised and implemented according to project’s  work plan. 

▪ Timely and qualitative contributions made to production of project outputs. 

▪ Timely and qualitative contributions to production of project content delivered in the assigned  area of work.  

▪ Timely support provided to coordination of project implementation with project partners,  beneficiaries, and other stakeholders. 

INCUMBENT PROFILE:  

▪ A minimum of 1 year of position-relevant work experience in implementation of projects in the  field of migration.  

▪ Substantive knowledge of migration issues.  

▪ Strong skills in MS applications. Experience with SAP is an asset. 

▪ Professional training in project cycle management is an asset. 

▪ Good analytical and drafting skills. 

▪ Good organisational skills. 

▪ Willingness to travel. 

CORPORATE QUALIFICATIONS: 

▪ Experience in international context. 

▪ Proficiency in (verbal/written) English, proficiency in a major EU language, Russian, or Arabic is an  asset. 

▪ Master´s degree related to the area of work.