(offre en anglais) AMIDEAST recrute un(e) “Human Resources Assistant” Retour vers les opportunités

Job Title:                                Human Resources Assistant

Department:                          Tunisia Field Office

Immediate Supervisor:         Human Resources Manager

Salary:                                    Commensurate with qualifications and experience

Location:                                Cite Jardins, Tunis

Position Summary:

The Human Resources Assistant is responsible for assisting the HR Manager on a variety of administrative tasks detailed below.

Responsibilities:

Personnel and Teacher Support

• Maintain accurate records of staff leave requests and sick time; provide this information to HR Manager for accuracy of timesheets and payroll;
• Assist HR manager in the new hires selection (receive applications, go through resume and do the first screening)
• Run Fed Checks for all new hires
• Check new hire references
• Set up Teachers PASs (new hires, termination…)
• Take care of new teachers accommodation upon arrival in conjunction with EL Department staff;
• Assist new teachers in obtaining all documentation required by the Tunisian authorities, including work permits and carte de sejour (CS);
• Assist the teachers in submitting their CS files and the needed follow up for temporary and final CS;
• Continually update the teachers records for evacuation and security reasons;
• Continually update teachers’ personnel files, including contract renewals;
• Assist HR administrative staff –upon demand-with any needed work documents/references (affidavit of work, leave request…)
• Register new staff  at the social security (CNSS)

Asset Inventory

• Develop and maintain the Tunisia field office asset inventory by tracking all the equipments in all offices;
• Provide quarterly updates to  the space utilization spreadsheet whenever requested by HQ;
• Track any changes on the assets management system.

Facilities

• Conduct a daily tour of the building to follow up on the office cleanliness and make sure all equipment and furniture is functioning and well organized.
• Follow-up immediately on needed repairs based on a system of priority and complexity after guidance from the HR Manager;
• Follow-up with individual maintenance contractors based on HR Manager guidance regarding facility issues and repairs.
• Verify security exits are clear and other safety equipment is compliant.
• Submit weekly report to HR Manager about all the facilities issues corrected or pending through an agreed upon form and suggest solutions for the future.
• Assist with supervising the cleaning staff, facilities agent and security guards and make sure they are doing their jobs correctly based on HR Manager guidance.

Mail

• Ensure Rapid Post to HQ and other field offices goes out when needed and follow-up on the sent items;
• Follow up on any customs notice, and make sure it goes to right person;
• Dispatch incoming mail so that it goes to the right departments;
• Check the mail invoice and add the right project coding before sharing it with the finance department;
• Coordinate with the department managers any mail going out by Allo Coursier, and take the needed action.

Other

• Assist the Procurement Coordinator in checking all the supplies orders when delivered to AMIDEAST.
• Assist with the daily administrative tasks within the HR department, such as supporting the Procurement Coordinator when needed.
• Prepare all the petty cash requests and submit them to the Finance Department.
• Coordinates with the department managers on any Taxis booking request.
• Follow up on the Taxi company invoice at the end of the month, and communicate any issues to the right department.