Administrative assistant-The International Committee of the Red Cross (ICRC) Retour vers les opportunités

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance Working for the ICRC means projecting a certain image of the organization. The ICRC expects all its staff to behave appropriately at all times, wherever they may be. All staff members must ensure that their attitude is in line with the principles of the organization, in both their professional and private lives. Please visit www.icrc.org for more information

The ICRC Delegation in Libya – temporarily located in Tunis – seeks to fill the following position: 

Under the supervision of the main delegation’s assistant, he/she supports the management team -including daily secretarial tasks – contributes to the implementation and monitoring of information management (IM) policies and procedures in the delegation.

MAIN TASKS:

 Ensures up-to-date information and follows up with relevant departments for ensuring proper producing and capturing of information, respecting the IM Guidelines

· Manages in/out external mail of the delegation;

· Translates documents from Arabic to English, and vice Versa

·Takes minutes of meetings when necessary

· Handles the secretarial duties for the Management and ensures proper dispatch with confidentiality and accuracy (filing, photocopying, binding, mailing, preparing folder labels for the filing cabinet)

· Responsible for follow-up of stationary stock, prepares requisition orders (together with logistics department) when necessary and ensures adequate supply.

·Ensures that proper procedures for protection/use/storage of sensitive office supplies and are complied with

·Organizes meetings upon request and deals with all logistical aspects involved. Manage Calendars upon request.

· Compiles and finalizes summaries and regular reports.

· Creates electronic and paper files for the management.

· Performs independently administrative and secretarial duties

·Issues documents and routine correspondance (certificats, basic statistiques, routine lettres etc.)

·Translates verbally and in writing in Arabic and English

·Supports and helps the main assistant to organize the priorities of the delegation.

As an asset, the successful candidate may also:

·     Possess administrative and organizational skills and have a sense of responsibility and discretion

·     Be punctual, rigorous with strong organisational skills in the daily work

·     Have the sense of responsibility and capacity to fix and respect priorities

·     Show proactivity and perseverance, and ability to cope with stress

·     Have other skills in SharePoint knowledge, Infographics knowledge or proficiency in French.

We offer a rewarding and enriching work opportunity in a humanitarian and international environment with initial training and on-boarding.

 Official working hours are Sundays to Thursdays 0800 -1700 (one hour lunch break)

Starting date: ASAP.