Administration and Finance Assistant-Helpcode Italia Organization عودة إلى الفرص

Job Description 

Date of announcement: 17/07/2023 

Job Title: Administration and Finance Assistant 

Location: La Marsa, Tunis 

Reporting to: Finance Manager 

Type of contract: Full-time position (40 hours per week) 

Salary: Depends on experience and qualifications 

Starting from: 1st September 2023 

Job Summary 

The Helpcode Italia Organization is looking for an Administration and Finance Assistant to support the Finance Manager in ensuring smooth operation of all finance, HR and administrative matters in Helpcode Tunisia/Libya Country office. 

Key Duties and Responsibilities 

∙ Manage petty cash and advances 

∙ Prepare cash and bank reconciliations 

∙ Support the Finance Manager in processing bank transactions 

∙ Ensure internal control procedures are followed for all disbursements, receipt and transfers ∙ Prepare staff payroll 

∙ Process Social Security and Tax payments 

∙ Update internal accounting databases and spreadsheets 

∙ Report on the status of accounts payable and receivable 

∙ Register data entries into the accounting system 

∙ Support PMs and Finance Manager in the preparation of procurement 

∙ Support the Finance Manager in the HR management (contracts, travel arrangements, visa, etc.)

∙ Responsible for proper management of the office 

∙ Maintain fixed asset register and inventories 

∙ Keeping record in digital and hard copies of all expenses. 

∙ Perform other duties as required 

Required Profile, Skills and Competencies 

∙ At least 3 years’ experience in accounting, administration and finance in the field of international NGOs or private sectors; 

∙ A University degree in accounting, finance or relevant field. 

∙ Demonstrable experience in the development and/or strengthening of finance and accounting policies, administration and HR policies, procurement policies; 

∙ Very good command of English, French and Arabic; 

∙ Strong organizational and administrative skills, and ability to work under pressure;

∙ Effective communication skills;