Admin/HR Intern -OIM Retour vers les opportunités

Duty Station: Tunis, Tunisia 

Position Title: Admin/HR Intern 

Classification: Internship 

Type of Appointment: 3 months 

Estimated starting date: ASAP 

Reference Code: SVNTN2020-033 

Duties and Responsibilities: 

Established in 1951, IOM is the leading inter-governmental organization in the field of  migration and works closely with governmental, intergovernmental and non governmental partners. IOM is dedicated to promoting humane and orderly migration  for the benefit of all. It does so by providing services and advice to governments and  migrants. 

Under the overall guidance of the Chief of Mission, and the direct supervision of the  Senior Human Resources Assistant, the incumbent will provide general administrative  support to the Admin/Human Resources team. S/he will do so in close consultation with  relevant partners and colleagues of the IOM Tunis office.

Essential Functions Include: 

The selected candidate particularly will:  

1. Assist in coordination of the recruitment cycle including: 

• Advertise vacancies 
• Contact short-listed applicants for interviews 
• Coordinate room availability and distribute interview schedule  
• Ensure all interview related material is available 
• Administer practical skills test when required 
• Coordinate publishing of new positions, collect and sort the incoming CVs  and log them into appropriate spreadsheet,  
• Assist in the completion of pre-employment formalities including reference  checks and follow-up on medical clearances 
• Prepare new hire packages and participate in the introduction of new  recruits 

2. Assist in the coordination and monitoring of staff attendance: 

• Monitor Presence/Absence; leave requests, sick leave/certificates • Calculate overtime for staff, according to established procedures • Perform timekeeping calculations and prepare leave balance exercises on  a periodic basis 
• Ensure receipt of signed Staff Attendance Records 

3. Responsible for distribution of monthly timesheets to all staff and following up  on submission of the signed copies from the staff; 
4. Assist in the update and preparation of different monitoring tables, Word letters,  Excel documents as instructed; 
5. Update and keep track of progress of submission of all mandatory Training  Certificates (Gender, Ethics and conduct, PSEA, etc); 
6. Assist in the administrative tasks, including management of phone calls and  registering messages; 
7. Keep the confidentiality matters as defined by the mission’s requirements and  IOM sources; 
8. Perform any other related tasks that may be assigned.

Learning Objectives: 

• Introduction of IOM’s work; 
• Human Resource hands-on experience in performance and talent management,  staff planning, employee relations, organizational development and legal  compliance 
• Increase knowledge and understanding of issues related to quality assurance in  recruitment process and the impact; 
• Opportunities to apply classroom knowledge in a professional environment  along with an insight of the everyday office environment 
• Build and develop professional relationships with IOM colleagues in other units • Work as a team member in a multicultural setting 
• Develop intranet content knowledge 
• Letter of recommendation upon satisfactory completion of the internship Required Qualifications and Experience: 

1. a) Recently graduated from an accredited academic institution, preferably in Human  Resources, Labor Management, or Law; OR students approaching the end of their  Master and preparing a thesis. 
2. b) Demonstrated interest in working in international organization;  
3. c) Excellent computer skills, especially in MS Office, Excellent organizational skills with  flexible approach to a wide range of duties;  
4. d) Discreet, details-oriented, patient and willingness to learn new things,  e) Strong communications and interpersonal skills. 
5. f) Ability to work effectively and harmoniously in a team of colleagues of varied cultural  and professional backgrounds 

Languages: 

Full fluency in written and spoken French and English.