Admin Finance Officer -INTERSOS عودة إلى الفرص

INTERSOS – Libya/Tunisia Mission

National Staff Position

Position: Admin Finance Officer 

Duty station: Tunis, Tunisia (La Marsa)

Report to:        Country Finance Coordinator

Status: Full time 

Start date: 23 October 2023

Purpose / Objective: 

The Finance and Admin Officer is responsible for the accounting, administrative and financial management related to INTERSOS projects in Libya/Tunisia. 

Responsibilities/duties:

All the following tasks will be carried out under the coordination of the Country Finance Coordinator based in Libya/Tunisia and the overall supervision of the Head of Mission in Libya/Tunisia.

Banking/Cash management: 

Under the supervision of the CFC, the Admin Finance Officer is responsible for all banking and cash management of the mission, including: 

• Prepare and process all payments for the Libya mission 
• Review all payment requests to ensure that all reporting and compliance requirements and/or pending queries have been satisfied before funds are disbursed.
• Perform bank and cash reconciliations on a monthly basis and conduct weekly cash counts
• Liaise with the banks 

Accounting:

• Enter payments, receipts and other forms of payment in the accounting system. 
• Ensure all supporting documentation and signatures are obtained before finalizing bookkeeping
• Maintain appropriate financial filing system: Ensure proper digital and physical archiving of all supporting documents 
• Ensure all financial transactions are accurately allocated to projects 
• Monitor the balance sheet accounts and ensure they are reconciled on a regular basis

Other:

• Ensure that all payslips/timesheets are signed by the staff on a monthly basis and properly filed
• Ensure staff management (Tunisian contracts), in addition to ensure that all taxes and social security contributions are paid in a timely manner
• Ensure all documents related to the registration in Tunis are properly filed
• Liaise  with  Logistic  department  and  support  the  procurement  procedures  for  the projects according to INTERSOS and donors’-specific policies
• Perform other duties as required

Qualifications and requirements.

Minimum Academic Qualifications:

• Bachelor’s degree in Accounting, Finance, Business/ Public Administration or another relevant field from a recognized educational institution;

Work experience:

• Min 2 years of relevant work experience in a comparable international organization, in at least 3 of the areas below:
  • Financial accounting, monitoring and reporting, budget planning, processing of transactions, use of financial management systems, audit;
  • Procurement of goods and services, human resource support;
  • Event organization, travel organization;  building and asset management; document and information management; 
  • Operating IT systems (Office, Word, Excel, PowerPoint, Outlook, etc.) and provision of basic support.

Required skills:

• Knowledge and understanding of the operational frameworks of international organizations, and ability to effectively use and apply the relevant operational rules and procedures;
• Requisite skills in the usage of software packages (Office, Word, Excel, PowerPoint, Outlook, etc.) and handling of web-based management systems (Share Point, Microsoft team, etc.).

Other requirements:

• Native Arabic – Full proficiency in English and French 
• Strong team spirit, comfortable in a multi-cultural environment
• Excellent analytical skills, observation and analysis capacity 
• Ability to identify and mitigate and/or proactively manage risks
• Attention to detail and structured way of approaching tasks
• Ability to plan ahead and output oriented
• Able to ensure timely quality delivery in stressful environment
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Ability to deal with heavy work pressure
• Readiness and ability to move around in Tunisia
• Readiness to commit and adhere to the values, mission and vision of INTERSOS 
• Strictly follow the internal procedures and guidelines and Standard Operating Procedures (SOPs)