Job Description

International Rescue Committee (IRC)

Libya Program

Job Title:       Senior Finance Officer

Project:          Finance

 Location:       Tunis

Reports To:    Finance Controller

Background:

Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

Job Summary:

The Finance Officer in the Tunis Office performs the day-to-day finance operations. He/she works with the Finance Controller in the maintenance and oversight of the accounting operations to ensure that all finance operations in Tunis are performed in accordance with IRC and country office policy and procedures. The position is based in Tunis with frequent travel to program locations inside Libya.

Main Responsibilities:

Specific duties

• Ensures that all policies and procedures are in compliance with IRC and funding source policies;
• Ensures balance sheet reconciliations are reviewed and completed on a timely basis;
• Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.
• Manage all aspects of day to day operations of accounting department.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with IRC procedures and guidelines.
• Review all payment documents for proper and adequate back up.
• Prepare & review requests from the cash assistance program & reconcile them with the bank
• Conduct a time sheet audit for country office from time to time.

Data Entry / Accounting Records

• Review expenditure spreadsheet and submit to the Finance Controller
• Maintain subsidiary ledgers for advances, receivables and payables
• Verify completeness and accuracy of all accounting documents.
• Execute a weekly back-up of all financial ledgers on every last business day of the week
• Do postings in Sun system and prepare the draft of monthly finance report for HQ.

Payroll and Taxes

• Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
• Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate
• Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate
• Prepare required tax reports to Tax authorities.

Bank Operations

• Process cash withdrawals from the bank and ensure timely bank payments
• Liaise with bank officials in order to ensure uninterrupted bank services
• Obtain monthly bank statements in the first week of the following month for all bank accounts
• Assis in supervising all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates. In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings. Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s;
• Participate in the Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending;

Cash Operations / Preparation of Vouchers

• Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
• Inform Finance Controller of all discrepancies
• Ensure that cash payments are reduced as much as possible

Other

• Assist the Finance Controller in responding to internal and/or external audit requests
• Provide training to program staff on finance issues
• Check sub-grantee reports and arrange payments to them with FC check and CD approval
• Prepare monthly balance sheet reconciliation reports
• Assist the Finance Controller in donor reports preparation.
• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
• Liaison with Supply Chain, Administration and Program.
• In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
• Participate in tenders and review tender documents
• Assists with the preparation and revision of program and grant proposals and budgets including operating budget with budget guidelines to assist program managers in formulating budgets;