(2)Finance Assistant – PNUD Retour vers les opportunités

Background:

Under the guidance and supervision of the Finance head of unit, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery;

Summary of Key Functions:

1. Implementation of operational and financial management strategies
2. Functioning of cost-recovery system
3. Accounting and administrative support
4. CO cash management
5. Knowledge building and knowledge sharing

Ensures implementation of operational strategies focusing on achievement of the following results:

•Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
•Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

•Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

•Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
•Proper receipting of goods and services and establishment of accruals.
•Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
•Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
•Presentation of information on the status of financial resources as required.
•Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
•Management of cash receipts and petty cash.
•Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

•Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
•Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
•Preparation of monthly UN exchange rate report to Treasury.
•Timely and accurate preparation of bank reconciliations.
•Initiation of bank transfers and deals in Atlas.
•Creation of deals in large offices can be performed by Finance/Treasury Associates.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•Participation in the trainings for the operations/ projects staff on Finance.
•Contributions to knowledge networks and communities of practice.

Competencies:

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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