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(Offre en anglais) The International Rescue Committee (IRC) recrute un Driver and Supply Chain Assistant Retour vers les opportunités



Échéance

30 Juin 2018 Il y a 6 mois

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis et 1 autre(s) régions

  • Job Title: Driver and Supply Chain Assistant
  • Band / Level / Grade: 9 B
  • Department: Supply Chain
  • Location: Tunis-Tunisia
  • Overtime Eligible: (Not Eligible)

 

Background/IRC Summary:  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to people forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

Job Overview/Summary:

Working under the supervision of the Supply Chain officer based in Tunisia the Supply Chain Assistant is responsible for supporting the delivery of efficient and effective administrative support to the IRC offices.

Major Responsibilities:

  • Facilities Management & Supplies
    • Receive, log and follow-up on requests from staff for space, accommodation and supplies;
    • Identify and receive requests for any needed repairs and/or supplies on guesthouses and permanent staff residences and refer to SC department for action, when necessary;
    • Maintain inventory records for office supplies (stationary, cleaning and kitchen supplies, toners etc.), monitor usage and promptly prepare Purchase Requests for restocking;
    • Ensure all office equipment is stocked with required supplies (toner, paper etc.). Refer any maintenance required to IT Officer and SC department;
    • Review and verify bills received for facilities (office, guesthouses, permanent staff residences) including utilities, maintenance, provision of standard supplies, new furniture or equipment and prepare payment requests;
    • Maintain a schedule for occupancy of the IRC guesthouses, ensure guesthouses are ready and appropriately stocked for incoming visitors
    • Maintain and update the master lease tracking sheet.
    • Maintain and update the master facility expense tracking sheet.
  • Assets:
    • Support in the Asset Management by carrying out a documented quarterly physical check of assets for sites (if any).
  • Procurement:
    • Receive the goods/materials after cross checking with the PO/contract by preparing IRC standard Delivery Report
    • Collect all the needed documents for the payments per IRC rules and regulations.
    • Combine the needed documents to prepare the payment requests per IRC rules and regulations with coordination with supply Chain Officer
    • Photocopying all the payments documents (from PR to DR)
    • Archive the payments per Supply Chain archiving system
    • Maintain and update the payment tracking sheet
    • Coordinate with Finance, Admin and program departments to ensure payments are set on time
    • Any other duties or tasks delegated by Supply Chain Officer or Manager;
    • Prepare the IRC standard Waybill to distribute the received materials
    • Labeling and re-organizing the existing SC files

Key Working Relationships:

  • Position Reports to:  Supply Chain Officer
  • Position directly supervises:  N/A
  • Indirect Reporting:  
  • Other Internal and/or external contacts:
    • Internal: Finance Team, Programs team, operations team, regional team.
    • External:  Service providers, Suppliers and Landlords.

 

Working Environment:  

The position will be based in Tunisia with travel to Field Sites when required.

 

_________________________________________________________________________________________________

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Critères d'éligibilité

  • Interest in humanitarian and refugee issues
  • University or Bachelor degree
  • At least 1 year experience in similar position, preferably with an INGO, or multi-sector humanitarian relief or development projects
  • Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail
  • Ability to work as a member of a team essential
  • Languages: Fluency in Arabic and ability to communicate clearly and effectively in English and French required
  • INGO experience preferred
  • Ability to independently organize work and prioritize tasks
  • Self-motivated, honest, highly responsible, and punctual

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